Lewis County Missouri Commissioners Meeting Minutes Nov 6th, 2023

January 16th, 2024 Lewis County Commission

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Lewis County Missouri Commissioners Meeting Minutes Nov 6th, 2023

January 16th, 2024 Lewis County Commission Signed Minutes


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Commission met pursuant to order of adjournment on January 8, 2024, with Presiding Commissioner Wayne Murphy Jr., and Associate Commissioners Travis Fleer were present. When and where the following proceedings were had to wit: Commissioner Murphy called the meeting to order: 

Minutes: Commissioner Whiston made a motion to approve minutes for January 8, 2024. Commissioner Murphy seconded; Commissioner Fleer agreed. Approved 3-0. 

Payroll: Commissioner Murphy motioned to approve the payment of warrants #203282-20383 from General fund, warrants #203284-203289 from Road & Bridge fund, warrants #203290 from Assessment fund, and warrant #203291 from LEOF. Commissioner Whiston seconded; Commissioner Fleer agreed. Passed 3-0. 

Payroll: Commissioner Murphy motioned to approve the payment by EFTP of warrants #2477- 2494 from General fund, warrants #2495-2496 from Road & Bridge fund, warrants #2497-2498 from Assessment fund, and warrant #2499-2512 from LEOF fund. Commissioner Whiston seconded; Commissioner Fleer agreed. Approved 3-0. 

Budget Hearing: The Commission held the budget hearing at 9:00 am in the commissioner’s room. In attendance were Commissioners Murphy, Whiston, and Fleer, Clerk Shannon Sapp, Assessor Logsdon, Treasurer Roberson, Collector Lay, Recorder Parrish, Donnie Fifer Jr., Susan Fifer, and Sharon Fifer 

Commissioner Murphy called the hearing to order and asked the clerk to read the budget message. After the message was read, Commissioner Murphy asked if there were any questions. Collector Lay asked that her postage budget be raised to $11,000.00 from $9,000.00 Collector Lay stated that statute #52.315 says she cannot use her Tax Maintenance Fund to pay for postage. She can spend the Tax Maintenance Fund on anything to make the office better. Collector Lay bought envelopes twice last year and the 1st time they were .70 and the 2nd time they were .80. The post office said postage will go up in January and July. Commissioner Fleer asked Collector Lay to give the commission the statute saying she can’t use Tax Maintenance Fund for postage. Collector Lay said the statute she gave them was the only one she had on the Tax Maintenance Fund. She had statute #52.240 which stated the county commission furnish postage for mailing tax statements and receipts. Commissioner Fleer said they understand she can’t spend the Tax Maintenance Fund on postage, but she could spend money in the Tax Maintenance Fund to make her General Revenue budget not go over. Commissioner Murphy stated the same as commissioner Fleer. Commissioner Fleer recommended buying the postage before it goes up. Commissioner Fleer said they are not against Collector Lay. Commissioner Whiston said if Collector Lay was to show them a different statute, they will consider raising it $2,000.00. Commissioner Murphy doesn’t want the Tax Maintenance Fund account to keep building and just sit there. Collector Lay also brought up her being over on her phone bill and not getting more money for it in her budget. Commissioner Fleer told her to pay the difference out of her Tax Maintenance Fund. The collector said that it is a county contract and shouldn’t the county pay for that. Clerk Sapp said that she didn’t agree with the $4,300.00 taken from her budget. She feels like this is retaliation for the commission not having insight of a non-county account under her control. Commissioner Fleer said no it wasn’t. If Clerk Sapp would have been more open and worked with the Commission, her 2024 budget wouldn’t look like this. Clerk Sapp asked to have $1,000.00 in her extra help line. Commissioner Whiston said no she didn’t think Clerk Sapp used it properly and reduced it to $0.00. Clerk Sapp then asked if it could be moved to a different line and was told no by Commissioner Whiston. Clerk Sapp then asked if her office expense line could be put back to $2,500.00 instead of the $2,000.00 that it was reduced to. Clerk Sapp was told no because she didn’t use it all last year. Commissioner Fleer said some other officers moved their funds around in their budgets. Clerk Sapp said she would be willing to move her original amounts around instead and was told no. Clerk Sapp then asked about her mileage being reduced from $3,000. To $2,500.00 even though she spent over the amount last year. Clerk Sapp was told by Commissioner Murphy to stop taking her deputy to all conferences and that other Clerks did not take their deputy’s. Commissioner Whiston compared other mileage budgets to Clerk Sapp’s and said she had more than the others. Clerk Sapp stated she goes to more trains and meetings. Commissioners Murphy and Whiston agreed to leave Clerks Sapp budget as they had reduced it $4,300.00. Commissioner Fleer said he would have moved mileage and training back to $3,000.00 but was out voted. Susan Fifer asked why there was $1,000,000.00 in the emergency fund. She was told that statute says the county was to have it in case of an emergency. It is a percentage of revenue. Commissioner Fleer said that the auditors used to say budget as close to zero then they changed to budget when it’s needed. Mrs. Fifer then asked about the raises for the Law Enforcement fund of $1.50 this year and up to $3.50 last year. Commissioner Fleer said everything costs more. Sheriff Parrish is having a hard time keeping deputies. He also said that Sheriff Parrish sets his own salary’s. Mrs. Fifer then stated she can see the irritation with separate accounts. How is the sheriff doing what he wants with little to no control, but the other funds are being completely controlled to the point of fighting for money? Mrs. Fifer also stated that the sheriff’s budget is starting out as a $199,000.00 negative. Commissioner Murphy said it was because the clerk failed to go over the budget with the sheriff before the meeting. She then asked about the General Revenue transfer- if needed for $150,000.00. Commissioner Fleer said the State hasn’t been paying board bills and it costs $60.00 a day to house a prisoner and the jail is only reimbursed $22.00. Donnie Fifer said the transfer is like a fall back on and if he knows he is going to get it what stops him from overspending? Commissioner Murphy said it is as needed so it does not have to be given. Mrs. Fifer said if it wasn’t in his budget, he would be even more negative. Mrs. Fifer asked if the Sheriff had investigated contract changes to get paid for the cost to house prisoners? Commissioner Fleer said he wasn’t sure. Commissioner Fleer said $30,000.00 will be removed as an expense from the sheriff’s budget for equipment because the ARPA fund will continue to pay for the equipment needed for the new vehicles. Commissioner Murphy said the commission will hash out the budget with the sheriff before the budget extension on the 22nd. Mr. Fifer said if you are squeezing pennies and dimes from the other budgets then you need to squeeze real dollars from the sheriff’s budget. Commissioner Murphy said the sheriff has been running on a shoestring budget for a few years now. Commissioner Fleer said sheriff has part-time working full time positions. Mrs. Fifer asked if the sheriff had discretion to hire how many employees he wants? Commissioner Fleer said as long as it’s in his budget. Commissioner Fleer said the sheriff is also helping to patrol Canton. Mrs. Fifer asked if the City of Canton is paying Lewis County to patrol. Commissioner Fleer said that Sheriff Parrish had talked to them before, but they were not paying. Sheriff Parrish would like to hire a new deputy to help cut down on the overtime. 

Commissioner Fleer said that most deputies use small departments to get their foot in the door or as a steppingstone. He gives his own raises to keep employees. Mr. Fifer said you have your hands full people just don’t care and it extends to the federal government. Commissioner Fleer made a motion to extend the budget hear to January 22, 2024, at 9:00 am in the commissioner’s office. Commissioner Whiston seconded; Commissioner Murphy agreed, Approved 3-0. 

The budget extension will be put in the paper, online edition, and the Facebook page. 

Other Business: The commission met with the sheriff to go over his budget. Sheriff Parrish said he would be selling 3 Explorers and the 2016 truck or a Durango. The profits from those sales will go into LEOF revenue line. Sheriff Parrish also got a $125,000.00 grant. Sheriff Parrish said it cost $60.00 to house prisoners and it cost $40.00 to pay for a prisoner to be housed elsewhere. The state only pays the county back if the prisoner is sentenced to prison. Sheriff Parrish talked about his SB53 raise and the Attorney General’s office disagreed with the findings from the Auditors office. Stating there were new or additional duties, modified the services of summons, writ, and other court orders, imposed additional duties in providing personal materials to detainees in custody, and additional duties when entering information into (MULES) and (NCIC). The jail is not running at full staff, so they are pulling deputy’s in to work the jail and a lot of overtime. Commissioner Fleer said the $30,000.00 for equipment in the 4 new Tahoe’s will be paid from ARPA money because it was agreed on with his application. Sheriff Parrish agreed to take the $50,000.00 for a new vehicle and $42,000.00 for a new deputy out of his budget for now if the commission will commit to revisiting the deputy and new vehicle in the middle of the year. The commission agreed to this with the sheriff. Sheriff Parrish said he is working on a better vehicle replacement rotation schedule. Clerk Sapp is to move the $20,000. Remaining from the General Revenue transfer if needed line item #101-185-750411 to LEOF line item #401-000-470102 from the 2023 budget. Commissioner Fleer asked if Prosecutor Fellinger isn’t going to hire an assistant, what about taking the $39,000.00 from his budget. Sheriff Parrish said he would be ok with it if Prosecutor Fellinger was. 

The commission called Prosecutor Fellinger in to ask if she would be ok with taking the $39,000.00 out of her budget to help Sheriff Parrish’s budget get positive. Prosecutor Fellinger only agreed if the amount would go back in her budget when she needed it. The commission agreed. Clerk Sapp is taking $39,000.00 from line items #101-000-470109 and 101-160-610162, and put it back into 401-000-750101. 

Barnard Elevation sent a new contracted price of $191.00 per quarter. 

Adjourn: Motion to adjourn to Monday, January 22, 2024, by Commissioner Whiston, Commissioner Fleer seconded; Commissioner Whiston agreed, passed 2-0. 

Respectfully submitted:
Shannon Sapp, County Clerk 

Approved: 

Wayne Murphy Jr., Présiding Commissioner
Travis Fleer, Southern Commissioner 
Deanne Whiston, Northern Commissioner 

Official Record Clarification: The minutes provided here have been obtained in accordance with the Missouri Sunshine Law. Please note that these minutes are provided on this website for convenience and informational purposes only. They are not the official record. For the official record, we encourage you to contact the official custodian of records in charge of the public records for such offices.
Non-Endorsement Statement: The publication of these minutes on The Lewis County Scoop does not constitute an endorsement of any views or opinions expressed therein. They are presented here solely for informational purposes to serve our community’s need for transparency and accessibility to local governance proceedings.


Official Record Clarification: The minutes provided here have been obtained in accordance with the Missouri Sunshine Law. Please note that these minutes are provided on this website for convenience and informational purposes only. They are not the official record. For the official record, we encourage you to contact the official custodian of records in charge of the public records for such offices.
Non-Endorsement Statement: The publication of these minutes on The Lewis County Scoop does not constitute an endorsement of any views or opinions expressed therein. They are presented here solely for informational purposes to serve our community’s need for transparency and accessibility to local governance proceedings.

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