Lewistown MO City Council Meeting Minutes Oct 3rd, 2023

City of Lewistown – October 2023 Minutes

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October 3, 2023

Mayor McKenzie called the meeting to order with Aldermen Lay, Huebotter, Geisendorfer and Sharpe, Treasurer Lori Washburn, Troy TenEyck and Clerk Shirley Hetzler in attendance.

Motion to approve the Treasurer’s report was made and seconded by Aldermen Geisendorfer and Huebotter respectively. Motion carried.

Motion to approve the minutes of the previous meeting was made and seconded by Aldermen Lay and Huebotter respectively. Motion carried.

After discussion on ruts in the irrigation field on the Kempe land, motion to purchase a track filler from Quincy Tractor in the amount of $13,500.00 was made by Alderman Huebotter and seconded by Alderman Sharpe. Motion carried.

Troy TenEyck asked if more ditching would be done this year and was told nothing further would be attempted this year.

Troy also advised he met with T & T Tree Service personnel regarding diseased ash trees and was told it’s too late to treat the larger trees. Discussion was held on a Conservation grant available for tree replacement and contact will be made with the Conservation Department to obtain complete information on their requirements for the grant process.

Troy stated he is waiting to see if the City is a recipient of a DNR grant. Brief discussion was held on how to complete the remainder of the lead and copper waterline testing per DNR regulations and the possibility of seeking bids to finish this project.

The Council was advised that Meghan Scott is working on a MoDOT grant for a sidewalk along Highway 6 to Dollar General. After discussion, it was suggested to have sidewalks in all four directions along State highways through town and to include all in the grant application.

Troy TenEyck advised he had called MoDOT regarding their requirements for tube replacement along Highway 6 but has yet to receive any response from MoDOT.

The Council was advised that Kim Dodd who lives on Crist Lane has asked about the City erecting a “children at play” sign in the area as well as the addition of a street light. No decision was made on the sign and the question of whom to contact at Ameren about the light was raised.

Mayor McKenzie will talk with Larry Lay about tree trimming/cutting to see if Lay will be able to do the work previously discussed.

The Council was advised that Attorney Curl has notified the City of an October 10th court date for the nuisance violation case on the Billy Davis property. Mayor McKenzie will plan to attend.

Motion was made by Alderman Geisendorfer to adopt a Resolution to Authorize Legal Services Agreement with Curl, Hark and Holliday LLC. Alderman Huebotter seconded the motion and the motion carried. An Agreement to Provide Legal Services was then signed by the Mayor and attested to by the Clerk for a three-year contract expiring November 4, 2025.

Discussion was held on the condition of the old Depot building and what, if anything, can be done with the building. It was suggested to contact Janis VanMeter, a member of the former Historical committee, for further action or contact information.

Motion was made by Alderman Geisendorfer and seconded by Alderman Huebotter to adopt an Election Resolution of the Board of Alderrnen of the City of Lewistown Missouri for the April 2, 2024, municipal election. Motion carried. First date for filing candidacy is December 5, 2023 and the last day for filing is December 26, 2023, at 5:00 p.m. with the Lewis County Election Authority at the Courthouse in Monticello. Candidate positions will be Mayor for 2-year term, First (North) Ward Alderman and Second (South) Ward Alderman [1 each] for 2-year tem and Collector for 4-year term.

The Clerk was directed to send Edwin Ellis a second letter regarding his hayfield not being mowed.

Alderman Lay advised he had obtained information on replacement trees for the park. Mayor McKenzie will get further information for possibly planting 10 trees.

The subject of aggressive dogs running at large and causing alarm to individuals walking was discussed. Enforcement of dog ordinances and providing a place to impound such dogs were discussed. No definitive action was taken.

The Council was advised that Ameren has sent a proposal for their acquisition of an easement over an “unutilized road right of way” from the City for Ameren’s intended expansion of its substation in exchange for their offer to the City of $4,000. The Clerk will forward Ameren’s request to the City Attorney for his review. It was suggested to have an Ameren representative appear at a Council meeting to fully explain Ameren’s request.

Being no further business to come before the meeting, motion to adjourn was made by Alderman Sharpe and seconded by Alderman Geisendorfer. Motion carried and the meeting adjourned.

Respectfully submitted,
Shirley Hetzler – Clerk

Steve McKenzie – Mayor

See Lewistown’s November 2023 UN-approved minutes here. Published with permission by City Council.

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Official Record Clarification: The minutes provided here have been obtained in accordance with the Missouri Sunshine Law. Please note that these minutes are provided on this website for convenience and informational purposes only. They are not the official record. For the official record, we encourage you to contact the official custodian of records in charge of the public records for such offices.
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