Lewis County Missouri Commissioners Meeting Minutes Nov 6th, 2023

January 29th, 2024 Lewis County Commission Signed Minutes

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Lewis County Missouri Commissioners Meeting Minutes Nov 6th, 2023

January 29th, 2024 Lewis County Commission Signed Minutes


January 29th, 2024

The Commission met pursuant to order of adjournment on January 22, 2024, with Presiding Commissioner Wayne Murphy Jr., Associate Commissioners Travis Fleer and Deanne Whiston were present. When and where the following proceedings were had to wit: Commissioner Murphy called the meeting to order: 

Minutes: Commissioner Whiston made a motion to approve minutes for January 16, 2024. Commissioner Murphy seconded; Commissioner Fleer agreed. Approved 3-0. 

Minutes: Commissioner Murphy made a motion to approve minutes for January 22, 2024. Commissioner Fleer seconded; Commissioner Whiston agreed but was absent. Approved 2-0. 

Payroll: Commissioner Fleer motioned to approve the payment of warrants #203292 from General fund, warrants #203295-203299 from Road & Bridge fund, warrants #203300 from Assessment fund, and warrant #203301-203302 from LEOF. Commissioner Whiston seconded; Commissioner Murphy agreed. Passed 3-0. 

Payroll: Commissioner Fleer motioned to approve the payment by EFTP of warrants #2513- 2529 from General fund, warrants #2530-2532 from Road & Bridge fund, warrants #2533-2534 from Assessment fund, and warrant #2535-2548 from LEOF fund. Commissioner Whiston seconded; Commissioner Murphy agreed. Approved 3-0. 

Bills: Commissioner Murphy motioned to approve the payments of warrants #31692-31702 from General Revenue, warrants #22067-22075 from Road & Bridge, warrants #5732-5734 from the Assessment, warrants #20831-20835 from L.E.O.F, and warrants #from Co Farm. Commissioner Fleer seconded; Commissioner Whiston agreed. Approved 3-0. 

Budget Extension Hearing: The Commission held the budget extension hearing at 9:00 am in the commissioner’s room. In attendance were Commissioners Murphy, Whiston, and Fleer, Clerk Shannon Sapp, Assessor Logsdon, Treasurer Roberson, Collector Lay, Recorder Parrish, Susan Fifer, and Dan Musholt 

 Commissioner Murphy called the hearing extension to order and said they were going to look through the whole budget and if anyone had anything else to do it go ahead that it will take a while to review the budget. Commissioner Murphy asked if there were any questions. 

 Commissioner Fleer asked about the county farm rent difference. Clerk Sapp got the contract, and it was right. Sheriff Parrish met with Clerk Sapp before January 8th and knew the budget hearing was the 16th. He wanted to meet with the commission about his budget after meeting with Clerk Sapp. Clerk Sapp put all of Sheriff Parrish’s budget numbers back to the originals after Clerk Sapp made recommendations and the numbers the commission received were from Sheriff Parrish. Susan Fifer questioned the turnaround issues. She asked if there were exit interviews to see the reason for leaving. She said that she was at a meeting where it was described that 23,000 people were asked why they left, and pay was 6th or 7th. So, she questioned if pay was the real reason they left. The pay scale was up to Sheriff Parrish and that was a blessing to the commission. Mrs. Fifer asked if the pay was a 3rd class pay average. 

Commissioner Fleer said the county was not surrounded by 3rd class counties and they get paid more. Mrs. Fifer said the 22-24 deputies’ salary increase was 34% and she was not sure under paid was a fair statement. Commissioner Murphy said he would refigure it and didn’t think it was actual that much. Mrs. Fifer said the 22-24 jailers increase was 61%. Commissioner Fleer said when someone leaves, they are rotated up and the budget might not reflect the exact increase. Mrs. Fifer said she was just going by the average over the years. Commissioner Fleer said she would have to look at hourly because 22-23 increased $100,000 and 23-24 increased $55,000. Mrs. Fifer said $2,000 in postage for Collector Lay was contentious so acting like $150,000 to the sheriff from general revenue is no big deal. Mrs. Fifer said I just don’t understand it. Commissioner Fleer said with the $42,000 that Collector Lay has in the Tax Maintenance Fund that can be used for other things in her budget. Commissioner Fleer said that Sheriff Parrish also cut his budget by over $100,000. Commissioner Murphy said you wouldn’t have seen the sheriff was over budget if Clerk Sapp had done her job. Commissioner Murphy said the commission had Sheriff Parrish make changes to keep his fund within budget. Commissioner Fleer said Collector Lay has another fund to supplement funds, but Sheriff Parrish only has his revenues to use. Commissioner Murphy agreed with Commissioner Fleers statement. Commissioner Fleer said he was not against giving Collector Lay more if she really needed it. Commissioner Murphy noticed the Tax Maintenance Fund for the budget wasn’t current so Collector Lay went to get the current numbers. Clerk Sapp put the current numbers into the summary page and budget. Treasurer Roberson was complaining about the amount of work she must do because the budget was taking so long to get approved. Commissioner Murphy said the budget next year will be done the way it has been done for the last 12 years statute or not. Commissioner Whiston said the commission tried to start the budget in November, but Clerk Sapp changed the process and notified the commission in January of the new procedure. Clerk Sapp said final numbers aren’t available until 12-31. Commissioner Fleer said he likes doing budget and numbers but does not like when there is conflict. Treasure Roberson said she is not blaming anyone. Commissioner Fleer said he is not trying to blame anyone either and if it’s a statute it needs to be done but would like it more streamlined. Clerk Sapp admitted she found out about the statue late in the budget process and will make sure it is done in a timely and smoother manner. Commissioner Fleer asked if the Deputy Collector got a raise in the Tax Maintenance Fund. Commissioner Whiston said the commission needed a monthly Tax Maintenance Fund report. Commissioner Fleer made a motion to accept the budget. Commissioner Whiston seconded; Commissioner Murphy agreed. Approved 3-0. 

Clerk Sapp will roll over the budget to BA and load the budget to Budgetary. 

Road & Bridge: Road and Bridge Supervisor Larry Janes and Secretary Colclough were present. 

  Opened culvert bids at 9:45 

Wellborn Sons, D&K, and Viebrock and turned bids in for plastic culverts. 

  Commissioner Fleer made a motion to accept D&K’s bid for plastic culverts. Commissioner Whiston seconded; Commissioner Murphy agreed. Approved 3-0. 

Metal culverts turned in the only metal culvert bid. 

 Commissioner Fleer made a motion to accept Metal culverts. Commissioner Whiston seconded; Commissioner    Murphy agreed. Approved 3-0. 

Secretary Colclough will email everyone to let them know who won. 

  Roy Smith with the Missouri State Highway Patrol would like the commission to make a policy that they can call Supervisor Janes for county assistance with a grader after the MSHP are called and evaluate the situation and only then the MSHP will call Supervisor Janes. 

The gutter guards are falling off the road and bridge office. 

The emergency call out fee is $40.00. 

Received a project update from Howe Co. LLC 

Lewis county has been approved for future matching federal funds totaling $556,238.41 total construction costs for bridge over branch at N. Fabius River projects were $695,298.01. 

Other Business: Dan Musholt and Susan Fifer were in attendance. 

  Clerk Sapp has budget vouchers to be signed and authorized to Avenues, Prosecutor Attorney- Part-time clerk, Oats, Heartland, LEOF, and Assessment fund. 

 Senior Citizen Service Fund Tax-commission will have to make a resolution, can be put on the August ballot as a personal property tax. 

Commissioner Fleer said Jill with the Ewing pool had asked if the commission is giving out ARPA money because the pool needs to be redone. 

 ELAM was at the courthouse on Wednesday the 17th, the heat was not working. They think it’s the damper and they will be back Thursday. 

Geise will be at the courthouse Thursday the 18th. The courthouse smells like sewage and when the men’s toilet is flushed it pulls water from the women’s and vice versa. He said there needs to be a vent behind each toilet and there is only one vent in the men’s bathroom right now. He said he will be back the next time he is at the Sheriff’s office to check on it. 

Collector Lay turned in her December settlement report. 

Benjamin cemetery trust turned in the trustee report. 

MOPERM sent an email about a new policy document delivery procedure. Clerk Sapp reached out to Adam Oswald with Oswald Crow who had an office in Canton but closed it and moved to Monroe City. Adam said that Bronson from the Canton office will continue to be our agent and use the MAPS portal. 

Deputy Sly provided the Leave Balance report. 

Commissioner Whiston said Chase Dixson will do a tuck pointing and sealing estimate. 

The commission questioned Clerk Sapp why so many hours of overtime are being generated in her office. Clerk Sapp said Sunday’s 11.5 hours were doing W2’s and end of year reports. 

Adjourn: Motion to adjourn to Monday, February 6, 2023, by Commissioner Whiston. Commissioner Murphy seconded; Commissioner Fleer agreed, passed 3-0. 

Respectfully submitted

Shannon Sapp, County Clerk 

Approved:Wayne Murphy Jr., Presiding Commissioner
Travis Fleer, Southern Commissioner
Deanne Whiston, Northern Commissioner

Official Record Clarification: The minutes provided here have been obtained in accordance with the Missouri Sunshine Law. Please note that these minutes are provided on this website for convenience and informational purposes only. They are not the official record. For the official record, we encourage you to contact the official custodian of records in charge of the public records for such offices.
Non-Endorsement Statement: The publication of these minutes on The Lewis County Scoop does not constitute an endorsement of any views or opinions expressed therein. They are presented here solely for informational purposes to serve our community’s need for transparency and accessibility to local governance proceedings.


Official Record Clarification: The minutes provided here have been obtained in accordance with the Missouri Sunshine Law. Please note that these minutes are provided on this website for convenience and informational purposes only. They are not the official record. For the official record, we encourage you to contact the official custodian of records in charge of the public records for such offices.
Non-Endorsement Statement: The publication of these minutes on The Lewis County Scoop does not constitute an endorsement of any views or opinions expressed therein. They are presented here solely for informational purposes to serve our community’s need for transparency and accessibility to local governance proceedings.

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